My Documents

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Introduction My Documents is where you can upload, create, or manage documents that you can then share and collaborate on with other Hornbill Users. When your document is ready you can then publish the document and share in one or more libraries.

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Hornbill: Document Manager – Creating Documents

Features

You can change the status of a document from the default (Draft) to Active. this allows you to Publish that document to other libraries, for others to view. (You need to be a Document Manager to create libraries.) When a document is no longer needed, you can Retire it.

It also can be used by Co-workers when Document Manager is installed and can be launched from the book Icon on the navigation bar. Some other features are:-

• Documents can be assigned Tags to help people to find them easily
• Each document will have an activity stream where Co-workers can post updates and add comments
• You can search for the document using the search box
• Upload Documents
• Download Documents
• Version Tracking and ability to create new versions or update documents
• Dedicated Activity-stream for each document to allow for easy collaboration
• Share documents with other users with full access
• Lock documents if you are making changes to them
• Change Ownership
• Manage the life of a document from draft/active/retired
• Publish Active Documents to a Library or Libraries:
• View a list of your active or draft documents and filter by those that you own and those that have been shared with you
• View a list of documents in any Library available
• Library, Document and Search result pages have unique URLs so they can be linked to directly
• Add and Remove Tags from documents
• Search for document by one or more tags
• Organise your Documents in Collections