Workspaces

Introduction

A Workspace is a place where you can bring together a group of Users to collaborate around a common topic. Workspaces are made up of Posts and Comments. You can set up a workspace about any relevant theme that you want to share with others in your organisation.

Creating a Workspace

You can create a workspace using the link above the Workspaces List, which you can get to from the Workspaces option from the Collaboration menu item in the Navigation Bar. You can add other co-workers as members when you set up a workspace. After set up, other Co-workers can join the workspace if it is a public workspace, or if you created the workspace, you can add them directly yourself.

Types of Workspaces

A Public workspace is visible to everyone. It appears in the list of Public Workspaces, and you can see what people have posted in it, and who are members. Anyone can join a Public workspace.

A Private workspaces is only visible to members. It only appears in a list of workspaces if you are a member. You cannot Join a Private workspace yourself - only the owner can add you as a member.

Any member of any workspace (Public or Private) can leave that workspace, except the owner, who can only leave by deleting the workspace.

Using Workspaces

Joining and leaving workspaces
Posts
Comments
Questions

Searching Workspaces

The Global Search Bar can be used to search for information held within all of the workspaces that you have access to. Advanced options are also available to select from in order to refine your searches. To perform a search on your workspaces, on the Global Search bar select Workspaces from the search options.

Standard Search

A standard search can be performed by entering one or more words directly into the Global Search bar.

Posts and comments will be found that contain one or more of the provided words
Words with 2 or less characters are not included in the search
Common words such as and or are are not included in the search
Just the content of the posts and comments are searched

Filtered Search

When searching workspaces on the Global Search Bar you can select the small arrow within the search bar to expose options to filter your search on. These include:

Date
Posted by
Workspace

Advanced Search

There are a selection of operators and syntaxes available to perform advanced searches from the Global Search Bar. Some commonly used operators are

Boolean Operators: AND (+), OR, NOT (-).

Must be in ALL CAPS
OR is the default
AND matches posts and comments that contain both words
NOT excludes posts and comments that contain that word

Wildcard Searches: *, ?

An * is used for a multiple character wildcard search
A ? is used for a single character wildcard search
Wildcards cannot be used at the beginning of a search term

Field Searches using fieldname:text

The name of a person that made the post or comment by using actorName:
The ID of the person that made the post or comment by using actorId:
The title of the post by using title:
The content of a post or comment by using content: