Workspaces
A Workspace is a place where you can bring together a group of Users to collaborate around a common topic. Workspaces are made up of Posts and Comments. You can set up a workspace about any relevant theme you need to share with others in your organisation.
Once you have created a workspace, you have become its owner and you can then manage it. This includes the ability to add or remove members, decide whether it’s open or closed (what's the difference?), and delete it.
Workspaces can also be:-
- Places to share photos, videos, documents or links
- Somewhere to get answers to questions when you choose ‘Ask a Question’ rather than post. Other Co-workers can post answers and vote on the best one. You can choose the best answer for you and these answers are then available to help others in the future
When you are a member of a workspace, updates can be seen in your News Feed and you will receive notifications when these happen. When you go to a workspace that has an update you can identify the posts that has changed by the blue bar to the right of the post.
Depending on which sort order you have selected the post you see will either be the one most recently created ... or the one that has been most recently commented on.
Creating a Workspace
You can create a workspace using the link above the Workspaces List, which you can get to from the Workspaces option from the Collaboration menu item in the Navigation Bar. You can add other co-workers as members when you set up a workspace. After set up, other Co-workers can join the workspace if it is a public workspace, or if you created the workspace, you can add them directly yourself. You must also select a Privacy Level of Open or Closed. Open creates a Public workspaces which any body can join, and Closed creates a workspace which anyone can see exists but only members can post. There are also Private workspaces which only members can see and post to. If you need to change what type of workspace you have after setup, then as its owner you can use the Hornbill mobile app to select it and change its visibility
Types of Workspaces
A Public workspace is visible to everyone. It appears in the list of Public Workspaces, and you can see what people have posted in it, and who are members. Anyone can join a Public workspace.
A Private workspaces is only visible to members. It only appears in a list of workspaces if you are a member. You cannot Join a Private workspace yourself - only the owner can add you as a member.
Any member of any workspace (Public or Private) can leave that workspace, except the owner, who can only leave by deleting the workspace.