Difference between revisions of "Shared Assets"
Jump to navigation
Jump to search
(Created page with "<div style="border:1px solid #90C0FF; background:#D0E0FF; width:99%; padding:4px; margin-bottom:10px;"> __NOTOC__Home > Service Manager > Shared Assets </div...") |
|||
| (11 intermediate revisions by 2 users not shown) | |||
| Line 1: | Line 1: | ||
| + | This document can now be found at its new location in the [https://docs.hornbill.com/servicemanager-user-guide/asset-management/asset-details#updatingediting-an-asset Hornbill Document Library]. | ||
| + | |||
| + | [[file:hornbill-document-library.png|Shared Assets|link=https://docs.hornbill.com/servicemanager-user-guide/asset-management/asset-details#updatingediting-an-asset]] | ||
| + | <!-- | ||
| + | |||
<div style="border:1px solid #90C0FF; background:#D0E0FF; width:99%; padding:4px; margin-bottom:10px;"> | <div style="border:1px solid #90C0FF; background:#D0E0FF; width:99%; padding:4px; margin-bottom:10px;"> | ||
| − | __NOTOC__[[Main Page|Home]] > [[Service Manager]] > Shared Assets | + | __NOTOC__[[Main Page|Home]] > [[Service Manager]] > [[Asset Management]] > Shared Assets |
</div> | </div> | ||
{|style="width: 100%" | {|style="width: 100%" | ||
| Line 6: | Line 11: | ||
|style="width:73%"| | |style="width:73%"| | ||
==Introduction== | ==Introduction== | ||
| − | + | Whilst an asset can only be owned by one named user, it can be used by multiple internal or external users, groups and organisations. | |
|style="width:5%"| | |style="width:5%"| | ||
| | | | ||
| Line 12: | Line 17: | ||
== Related Articles == | == Related Articles == | ||
| − | + | :* [[Manage Assets]] | |
| + | :* [[Assets]] | ||
|} | |} | ||
==Assets - Used By == | ==Assets - Used By == | ||
| + | [[File:Shared_Asset.png|400px|right]] | ||
| + | By default an assets '''Used By''' field can be populated by an active user. however if the '''Enable Sharing''' toggle is enabled, the '''Used By''' field is disabled and references a '''Shared''' value, and a new '''Share With''' section is enabled on the asset form. | ||
| + | |||
| + | This allows the sharing of the Asset with the following: | ||
| + | |||
| + | * One or multiple users | ||
| + | * One or multiple contacts | ||
| + | * One or multiple internal groupings (departments, companies, cost centres etc | ||
| + | * One or multiple external organizations | ||
| − | + | Once shared with users, and or internal or external groupings and organizations, the asset will appear in the following places: | |
| − | + | * Progressive Capture - Default Asset form (Shared Assets Tab) | |
| + | * Requests - Asset Action Item (Shared Assets Tab) | ||
| + | [[File:Information.png|14px|text-top|Information]] Shared Assets will not display on a user, contact, grouping or organizatios view, as the assets are not '''Owned''' by the user, grouping or organization. | ||
[[Category:Service Manager]] | [[Category:Service Manager]] | ||
| + | --> | ||
| + | [[Category:HDOC]] | ||
Latest revision as of 22:32, 19 April 2024
This document can now be found at its new location in the Hornbill Document Library.
