Procedures

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Index

Introduction

Procedures allow you to define areas such as responsibilities, reporting, applicable time frames, and more, while cross-referencing them with Policy Statements.

Procedures

• Procedure

Name of the procedure

• Type

Select an option that describes the type of procedure. Default options include Corporate Guidance, Technical Instructions, and User Guide. (This list can be modified by a user with the GRC Administrator Role under GRC Simple Lists)

• Summary

A description of the procedure

• Status

The status of this Procedure. Default options include Archived, Authorised, Awaiting Authoriation, Preparing, Re-work, Ready For Review, Rejected, Review Complete, and Under Review. (This list can be modified by a user with the GRC Administrator Role under GRC Simple Lists)

• Life Cycle

This option is only available at the time of creation. From here you can select a Life Cycle workflow that will provide automation for different aspects of the life cycle of the procedure.

• Owner

The owner of the procedures. This will default to the person that created the procedure

• Controls

Select Auto Add Control to automatically create a linked control to this procedure. Controls can be manually added later and linked to a procedure.

Policy Document Management

• Manage In

• Maintain Document Here

Once the Procedure is created an editor is provided to write and maintain the Procedure Document within the procedure record.

• Maintain Document in Document Manager

This option will require Hornbill Document Manager to be installed. A document will first need to be created in Document Manager and then linked from the Procedure record

• Maintain Document with External Reference

A field is provided where a URL to an external document can be specified.