Difference between revisions of "Workspaces"

Revision as of 17:38, 18 July 2017

Introduction

A Workspace is a place where you can bring together a group of Users to collaborate around a common topic. Workspaces are made up of Posts and Comments on it's activity stream. You can set up a workspace about any relevant theme that you want to share with others in your organisation.

Creating a Workspace

You can create a workspace using the link above the Workspaces List, which you can get to from the Workspaces option from the Collaboration menu item in the Navigation Bar. You can add other co-workers as members when you set up a workspace. After set up, other Co-workers can join the workspace if it is a public workspace, or if you created the workspace, you can add them directly yourself.

Types of Workspaces

A Public workspace is visible to everyone. It appears in the list of Public Workspaces, and you can see what people have posted in it, and who are members. Anyone can join a Public workspace.

A Private workspaces is only visible to members. It only appears in a list of workspaces if you are a member. You cannot Join a Private workspace yourself - only the owner can add you as a member.

Any member of any workspace (Public or Private) can leave that workspace, except the owner, who can only leave by deleting the workspace.

Joining a Workspaces as a member

It is possible to join pubic workspaces from the workspaces list under the Home icon.

Search the public workspaces and use the Join button
Or click on the workspace and use the Join Workspace or Silently buttons.

Choosing the Silently option will not add a post to the workspace announcing your membership, and existing members will not receive a notification to that effect.

Membership Properties

Leaving workspaces - Choose to leave the workspace using the Leave Workspace button, or choose Silently if you don't want a post to be added to the workspace announcing you have left the workspace, and for other members to receive a notification to that effect.
Notifications - As a member of the workspace you may wish to permanently or temporarily disable the receiving of notifications relating to posts and comments in the workspace. Select the Notifications Enabled button to disable notifications for this workspace, and select Notifications Disabled to re-enable them.

Workspace Buzz

Once you are a member of a workspace, either by joining yourself or by being added by a workspace owner you will be able to contribute to the workspace content. A workspace is another example of an activity stream and will provide it's members with the following functionality.

Post - Review existing posts by other workspace members and submit posts of your own
Questions - when adding a post, you can optionally choose to 'Ask a question', this will allow other members to provide answers to the question, and for the answers to be voted on, and if appropriate for you as the owner of the question, to flag one of the answers as the Posters choice which will pin that answer to the top of the submitted answers to your question
Comments - Review comments on existing posts, and submit comments of your own
Like - If you like a post or comment, tick the like button to show your positive reaction to it's content

Searching Workspaces

The Global Search Bar can be used to search for information held within all of the workspaces that you have access to. Advanced options are also available to select from in order to refine your searches. To perform a search on your workspaces, on the Global Search bar select Workspaces from the search options.

News Feed

All posts and comments in workspaces will automatically be written to a members New Feed, providing the user with a single destination for all updates to workspaces which they are a member of.

Plug-ins

Service Manager

Automating Posts and Comments to Workspaces

It is possible to automate the posting on and adding comments to workspaces from both the Hornbill Business Process Designer and from 3rd party tools using the Hornbill API's

@@ Line 35: / Line 35: @@
 Any member of any workspace (Public or Private) can leave that workspace, except the owner, who can only leave by deleting the workspace.
-==Managing Workspaces as an owner==
-[[File:Workspace_Billboards.png|400px|right]]
-As a workspace owner i can do the following:
-===Configure===
-Configure the attributes of your workspace including Billboard notices, and reassignment of ownership.
-:* Billboard Notice - Add a notice which will appear at the top of my workspace, this can include links etc and supports wiki markup
-:* Choose to enable, or disable the Billboard notice as needed
-:* Delete when finished with the Billboard notice
-:* Name & Description -  Change the display name and description (purpose of the workspace)
-:* Owner - Reassign ownership of the workspace to another user
-:* Type - Set the workspace type to either Public, or Private
-:* Delete - Permanently delete the workspace
-===Members===
-As the owner of a workspace you can add users to the workspace.
-* Use the Search option to find and add the users
-:* Add Silently - By ticking the add silently button any new users added to the workspace will not be announced via a post to the workspace Buzz, and existing member will not receive a notification about the new member/s.
-:* Add Everyone - Choosing this option will add all users to the workspace, this is useful when you have company wide workspaces
 == Joining a Workspaces as a member==