Your Subscriptions

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Introduction

Get a view of all your subscription information for Hornbill. This includes storage, mailboxes, users, and applications. Also available here is the ability to create a Passcode for Hornbill Support.

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Subscriptions

Here you are able to view all of your subscription information for Hornbill. View everything from your space usage to which apps you are subscribed to.

Storage Use

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Storage is divided into two main areas.

  • Database Usage
The amount of space used directly within the database.
  • Disk Usage
The amount of storage used by items such as images and emails.

Users

Users within Hornbill are divided into two types

  • Users
Users that have a Collaboration subscription and are available to be included in app subscriptions. The number of Users cannot exceed the number of available subscription licenses
  • Basic Users
Users that are registered without a subscription. These users will have access to the Employee Portal but they can't be added to an application subscription. There is no limit to the number of Basic Users.

Application Subscriptions

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The list of application subscriptions show which apps are available to you under your current subscription.

  • Application
Name of the application that is installed and available in Hornbill
  • Version
The version that is currently installed in Hornbill. Version updates are applied according to your maintenance schedule.
  • Install Date
The date on which the application was originally installed.
  • Subscriptions
The number of subscribers currently subscribed to the app. Subscriptions listed as Unlimited are app that do not require additional subscriptions and are available to all Collaboration subscribers.

Support Passcodes

Support Passcodes have been designed to allow Customers to grant temporary access to their Instance should this be needed for Support to investigate an open issue. A Passcode will be generated against a particular User, allowing the Support Team Member the ability to investigate behaviour with the same access level as the User experiencing the issue.


Generating a Support Passcode to enable Hornbill Support to access your Instance

Passcodes are Generated via the Support tile in the Admin Tool.

  1. In the Admin Tool, open the Your Subscription Tile
  2. On the top bar, click on the Generate Support Passcode button
  3. In the popup
    1. Select the User you wish the Passcode to be generated against
    2. Select the duration of the passcode (from 1 to 72 hours)
    3. Record a note of the purpose for generating the passcode
    4. Click the Generate button
  4. The Passcode will be displayed

You can now copy this and communicate it to the relevant Hornbill Staff. Where possible it is recommended that the Passcode is shared by updating the Request Timeline directly.

Notes:

  • Once this dialog is dismissed, you cannot retrieve this Passcode.
  • Generating a new Passcode will automatically revoke the any existing Passcode
  • If there is an active Passcode the Revoke current access code button will active

Clicking this will revoke access for the current Passcode.