Request List

Home > Service Manager > Request List

Index

Introduction The Request List provides the visibility and management of the different request types in Service Manager. This includes Incidents, Service Requests, Problems, Known Errors, and Changes. Each member of the Service Desk will use the request list to manage their queues. The requests available to each user is determined by the roles and teams that a user belongs to, in conjunction with the Services their teams support.

Related Articles Request Types

Tool Bar

Request List

• Filters
• Advanced Search

Use the advanced search option to filter the requests based on multiple definable conditions. Once Conditions are set use either the search option to filter the results and or saved the search as one of your views.

• Views and Charts
• My Dashboards
• Home View
• Export List
• Configuration
• Column Selector

Each Service Manager user has the ability to select which columns are visible on the request list. This is a per user setting so that each individual can have their own list. This allows a user to display the information which is most important for them and the role that they have.

• Request List Refresh

Each Service Manager user has the ability to select how often their request list is automatically refreshed. This is a per user setting so that each individual can have their own refresh interval. Setting this to 0 will disable the refresh.

List

Sorting

• Click once on the column name to sort in descending order
• Click a second time and the sort order is reversed
• The column on which the list is currently sorted by will have the column's name highlighted in blue, with an arrow showing whether the order is ascending or descending.

Scrolling

A maximum of 50 requests are loading onto the list at a time. If you have more than 50 these will automatically load as you scroll down the list. By not loading every request at one time, the performance is improved.

Multi-Select Options

By manually selecting one or more check boxes in each row or using the select and Shift key to select multiple check boxes in one go, some options are provided which can be applied to each of the selected records.

When multiple requests are selected you will be able to:

• Assign

assign the requests to another team or analyst.

• Boards

add the requests to one of your boards or a board that you have permissions to access. Select the Board, and the specific list on the Board, to which you wish to add the requests.

• Update

apply an update to multiple requests at once.

• Priority

set the priority including an escalation reason.

• Resolve

resolve the requests. A resolution reason must be provided.

• Cancel

cancel the requests.

Colour Coding

• Yellow

Requests which have been updated by anyone but the owner of the request, and the owner has not yet read the update.

• webapp.view.ITSM.serviceDesk.requests.list.unreadColour

The default colour is set to Yellow, however the colour can be changed globally using this system setting in the admin console

• Available alternative colours

Alice Blue, Beige, Blanched Almond, Honeydew, Khaki, Light Cyan, Light Yellow, Pale Turquoise, White

• White

Requests where all the updates have been read by the Owner.

• Grey

Requests which are currently on-hold.

On-hold Requests

Any request that has been put on hold can be displayed in a different format from the active requests. There are three choices for the display of on-hold requests.

• Bold
• Italic (default)
• Opaque

This display can be set in the Admin portal using the Service Manager setting webapp.view.ITSM.serviceDesk.requests.list.onHoldFontStyle

Last Updated By

This field can be added to the request to help identify who last updated the request. These can also colour coded to help quickly identify if the update was done by a customer, support person, or an automatic update.

Select your colour using the following Service Manager settings. By default, the colours are turned off.

• webapp.view.ITSM.serviceDesk.requests.list.lastUpdateByColor.coworker

The colour if the last update was a support person

• webapp.view.ITSM.serviceDesk.requests.list.lastUpdateByColor.system

The colour if the last update was an automated update

• webapp.view.ITSM.serviceDesk.requests.list.lastUpdateByColor.guest

The colour if the last update was done by the customer

Service Level Indicators

Response and Fix timer indicators can be displayed on the request list by exposing the SL column from the column selector.

• Clear - timer not in use
• Green - met
• Blue - ongoing
• Red - breached and still open

The Request List does not include Closed or Cancelled requests when using the standard Filters. Closed and Cancelled Requests can only be accessed by creating a View or by using the Global Search for Requests