Difference between revisions of "Project Costs"

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{| style="width:100%"
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|[[Main Page|Home]] > [[Project Manager]] > Costs
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|[[Main Page|Home]] > [[Project Manager]] > [[Project Portfolio]] > [[Project]] > Costs
 
|style="text-align:right;"|[[:Category:Project Manager|Index]]
 
|style="text-align:right;"|[[:Category:Project Manager|Index]]
 
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[[File:pmProjectsMainTabsCostsIcon.png|left|70px]]
 
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== Introduction ==
 
== Introduction ==
 
Understanding and managing the costs associated with with a project is an important consideration.
 
Understanding and managing the costs associated with with a project is an important consideration.
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== Related Articles ==
 
== Related Articles ==
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* [[Project Manager Administration]]
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* [[Project|Project]]
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* [[Project Audit History|Project Audit History]]
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* [[Project Manager Administration|Project Manager Administration]]
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* [[Project Manager Simple Lists]]
 
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==Adding costs to a project==
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== Adding costs to a project ==
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[[File:Project_Costs_Chart.png|right|400px]]
 
 
Use the '''+''' icon to add a new project cost
 
Use the '''+''' icon to add a new project cost
  
 
* '''Description''': Add a description for the new project cost
 
* '''Description''': Add a description for the new project cost
 
* '''Type''': Select which cost type the new project cost will be recorded against
 
* '''Type''': Select which cost type the new project cost will be recorded against
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* '''Currency''': Provide the currency for the project cost
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* '''Budget Code''': Select which budget code the new project cost will be recorded against
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* '''Currency''': The currency is set from the currency associated to the project in the project details section
 
* '''Cost''': Provide a value for the project cost
 
* '''Cost''': Provide a value for the project cost
 
* '''Quantity''': Provide a quantity for the project cost
 
* '''Quantity''': Provide a quantity for the project cost
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* On adding the project cost, the costs will be added as estimated and actual costs and quantities
 
* On adding the project cost, the costs will be added as estimated and actual costs and quantities
  
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==Managing costs on a project==
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== Managing costs on a project ==
  
 
Edit or provide actual costs and quantities against project costs by clicking on the project cost you wish to edit from the list view
 
Edit or provide actual costs and quantities against project costs by clicking on the project cost you wish to edit from the list view
  
 
* '''Description''': Update the description if required
 
* '''Description''': Update the description if required
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* '''Currency''': Change the currency for the project cost if required
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* '''Budget Code''': Update the budget code if required
 
* '''Cost''': Update the Actual cost if different from the initial estimate
 
* '''Cost''': Update the Actual cost if different from the initial estimate
 
* '''Quantity''': Update the Actual quantity if different from the initial estimate
 
* '''Quantity''': Update the Actual quantity if different from the initial estimate
  
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==List View==
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== List View ==
  
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View all project costs in list view
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View all project costs in list view, see current running costs against the projects budget.
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* ''Type''': Project Cost Type grouping
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[[File:pmProjectsMainTabsCostsListView.png|right|800px]]
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* '''Type''': Project Cost Type grouping
 
* '''Description''': Description for the project cost
 
* '''Description''': Description for the project cost
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* '''Budget Code''': Budget code for the project cost
 
* '''Created By''': Who added the project cost
 
* '''Created By''': Who added the project cost
 
* '''Estimated Cost''': The cost provided when the project cost was added
 
* '''Estimated Cost''': The cost provided when the project cost was added
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* Use the Cost type option to filter the costs by a specific project cost type
 
* Use the Cost type option to filter the costs by a specific project cost type
  
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==Chart View==
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== Chart View (Bar Charts) ==
  
 
A series of chart metrics are provided based on project costs
 
A series of chart metrics are provided based on project costs
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[[File:pmProjectsMainTabsCostsBarChartsView.png|right|800px]]
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* Estimated v Actual project costs by project cost
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* Project Costs by type (Actual)
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== Chart View (Pie Charts) ==
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A series of chart metrics are provided based on project costs
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[[File:pmProjectsMainTabsCostsPieChartsView.png|right|800px]]
 
* Project Costs (% of overall project cost)
 
* Project Costs (% of overall project cost)
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* Estimated v Actual project costs by project cost
 
 
* Project Costs by type (% of overall project cost)
 
* Project Costs by type (% of overall project cost)
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* Project Costs by type (Actual)
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== Chart View (Line Charts) ==
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A series of chart metrics are provided based on project costs
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[[File:pmProjectsMainTabsCostsLineChartView.png|right|800px]]
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* Project Cost History
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==Administration==
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== Administration ==
  
 
When project costs are added, edited or removed this is audited and written to the audit trail tab of the overall project as well as against the audit tab on each Cost, where it can reviewed.
 
When project costs are added, edited or removed this is audited and written to the audit trail tab of the overall project as well as against the audit tab on each Cost, where it can reviewed.
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* Project Cost Type
 
* Project Cost Type
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[[Category:Project Manager]]
 
[[Category:Project Manager]]

Latest revision as of 17:59, 19 January 2021

Home > Project Manager > Project Portfolio > Project > Costs Index
PmProjectsMainTabsCostsIcon.png

Introduction

Understanding and managing the costs associated with with a project is an important consideration.

  • Associate estimated and actual costs to the project
  • Review project costs by cost types and percentile splits.

Related Articles

Adding costs to a project

Use the + icon to add a new project cost

  • Description: Add a description for the new project cost
  • Type: Select which cost type the new project cost will be recorded against
  • Budget Code: Select which budget code the new project cost will be recorded against
  • Currency: The currency is set from the currency associated to the project in the project details section
  • Cost: Provide a value for the project cost
  • Quantity: Provide a quantity for the project cost

Use the Add button to add the project cost

  • On adding the project cost, the costs will be added as estimated and actual costs and quantities

Managing costs on a project

Edit or provide actual costs and quantities against project costs by clicking on the project cost you wish to edit from the list view

  • Description: Update the description if required
  • Budget Code: Update the budget code if required
  • Cost: Update the Actual cost if different from the initial estimate
  • Quantity: Update the Actual quantity if different from the initial estimate

List View

View all project costs in list view, see current running costs against the projects budget.

PmProjectsMainTabsCostsListView.png
  • Type: Project Cost Type grouping
  • Description: Description for the project cost
  • Budget Code: Budget code for the project cost
  • Created By: Who added the project cost
  • Estimated Cost: The cost provided when the project cost was added
  • Estimated Quantity: The quantity provided when the project cost was added
  • Actual Cost: Current Actual Cost
  • Actual Quantity: Current Actual Quantity
  • Total Cost: The actual cost multiplied by the actual quantity
  • Click on a project cost to review, or edit it's properties.
  • Use the search option to find project costs by their description
  • Use the Cost type option to filter the costs by a specific project cost type

Chart View (Bar Charts)

A series of chart metrics are provided based on project costs

PmProjectsMainTabsCostsBarChartsView.png
  • Estimated v Actual project costs by project cost
  • Project Costs by type (Actual)













Chart View (Pie Charts)

A series of chart metrics are provided based on project costs

PmProjectsMainTabsCostsPieChartsView.png
  • Project Costs (% of overall project cost)
  • Project Costs by type (% of overall project cost)













Chart View (Line Charts)

A series of chart metrics are provided based on project costs

PmProjectsMainTabsCostsLineChartView.png
  • Project Cost History




















Administration

When project costs are added, edited or removed this is audited and written to the audit trail tab of the overall project as well as against the audit tab on each Cost, where it can reviewed.

Manage the available Project Cost Types in the admin console and simple list

  • Project Cost Type


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