Difference between revisions of "Mailbox Rights and Roles"
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− | + | This document can now be found at its new location in the [https://docs.hornbill.com/esp-config/email/shared-mailboxes#associated-roles/ Hornbill Document Library]. | |
+ | [[file:hornbill-document-library.png|Shared Mailbox Roles|link=https://docs.hornbill.com/esp-config/email/shared-mailboxes#associated-roles/]] | ||
+ | <!-- | ||
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+ | <div style="border:1px solid #90C0FF; background:#D0E0FF; width:99%; padding:4px; margin-bottom:10px;"> | ||
+ | __NOTOC__ | ||
+ | {| style="width:100%" | ||
+ | |[[Main Page|Home]] > [[Administration]] > [[Email Administration]] > Mailbox Rights and Roles | ||
+ | |style="text-align:right;"|[[:Category:Service Manager Administration|Index]] | ||
+ | |} | ||
+ | </div> | ||
+ | {|style="width: 100%" | ||
+ | |- valign="top" | ||
+ | |style="width:73%"| | ||
+ | == Introduction == | ||
Email is used by the Hornbill applications in various processes. For example, Service Manager within Incident management it can be used to both receive [[What_are_Requests? |requests]] to create a call or to communicate progress or resolution of a request. | Email is used by the Hornbill applications in various processes. For example, Service Manager within Incident management it can be used to both receive [[What_are_Requests? |requests]] to create a call or to communicate progress or resolution of a request. | ||
− | Your new Hornbill instance is equipped with a default mailbox (helpdesk) which has an inbound service and email address already configured. This can be used to get up and running more quickly. To begin using the default mailbox | + | Your new Hornbill instance is equipped with a default mailbox (helpdesk) which has an inbound service and email address already configured. This can be used to get up and running more quickly. To begin using the default mailbox a new Security Role must be created. Before creating a new role for use with your shared mailbox, we recommend reading general information on the Hornbill Roles, please see the [[Roles|'''Roles''']] wiki page. |
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+ | |style="width:22%; border-style: solid; border-width: 1px; border-color:#e6e6e6; background-color:#f2f2f2;"| | ||
+ | |||
+ | == Related Articles == | ||
+ | :* [[Email_Administration|Email Administration]] | ||
+ | :* [[Shared_Mailboxes|Configuring Shared Mailboxes]] | ||
+ | :* [[Mailboxes|Working With Shared Mailboxes]] | ||
+ | |} | ||
== Creating a Shared Mailbox Role == | == Creating a Shared Mailbox Role == | ||
+ | ::[[File:New_Mailbox_Role.PNG|700px|right|thumb|<div align="center">'''Create a new Security Role'''</div>]] | ||
+ | === Create a New Security Role === | ||
+ | Navigate to '''''Home > System > Organisational Data > Roles''''' in Hornbill Administration | ||
− | + | :Click 'Create New Role'(located to the top right of the list) and populate the fields as follows:- | |
+ | :::* '''Role ID''': Mailbox – ''mySharedMailboxname'' | ||
+ | :::* '''Privilege Level''': User | ||
+ | :::* '''Type''': Security | ||
+ | :::* '''Description''': This Role will be used to grant access to the ''mySharedMailboxname'' Shared Mailbox | ||
− | : | + | :At this stage the "Applications" and "Shared Mailboxes" fields aren't active so simply click 'Create Role' |
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− | At this stage the "Applications" and "Shared Mailboxes" fields aren't active so simply click 'Create Role' | ||
<br> | <br> | ||
<br> | <br> | ||
− | Now complete the remaining fields. A role purely governing access to a Shared Mailbox does not need application context so the "Applications" field can be left blank. | + | === Associate a Shared Mailbox to the New Role === |
− | :::* Shared Mailboxes: | + | ::[[File:Mailbox_Role_Select_Mailbox.PNG|700px|right|thumb|<div align="center">'''Associate a Mailbox to the new role'''</div>]] |
+ | :Now complete the remaining fields. A role purely governing access to a Shared Mailbox does not need application context so the "Applications" field can be left blank. | ||
+ | :::* '''Shared Mailboxes''': select the relevant shared mailbox | ||
:::* Click 'Save' | :::* Click 'Save' | ||
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A further tab will now be exposed at the top of the form labelled "Shared Mailbox Rights". | A further tab will now be exposed at the top of the form labelled "Shared Mailbox Rights". | ||
− | + | <br> | |
+ | <br> | ||
+ | === Select the desired rights === | ||
+ | ::[[File:Mailbox_Role_Mailbox_Saved.PNG|700px|right|thumb|<div align="center">'''When a Mailbox is associated, a new tab appears called "Shared Mailbox Rights"'''</div>]] | ||
:::* Click the “Shared Mailbox rights” Tab | :::* Click the “Shared Mailbox rights” Tab | ||
− | :::* Then set the | + | :::* Then set the desired rights |
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− | + | ==== Suggested Rights for a Typical User==== | |
− | :::* | + | This set of rights allows a user to perform all the common actions required to process messages that are received by the Shared Mailbox. It allows a user to view and manage the contents of the shared mailbox. |
− | :::* | + | :::* Can Get Folder Properties |
− | :::* | + | :::* Can Get message |
+ | :::* Can Flag Message | ||
+ | :::* Can Delete Message | ||
+ | :::* Can Add File Attachment | ||
+ | :::* Can send message | ||
+ | :::* Can Edit Message | ||
+ | :::* Can Search Message | ||
− | [[ | + | ==== Minimum Rights for Sending An Email ==== |
+ | This set of rights only allows an agent to send a message from the Hornbill Platform. It does not allow the user to view or process the contents of the shared mailbox. | ||
+ | :::* Can Send Message | ||
+ | :::* Can Add File Attachment | ||
+ | ::[[File:Email_rights.png|700px|right|thumb|<div align="center">'''Check the desired rights and save. The image shows a suggested set of Mailbox rights'''</div>]] | ||
+ | Once you're happy with your chosen rights, click "Save" and proceed to [[Roles|'''Associate the Role to the Users''']] who will require access to this mailbox. | ||
+ | --> | ||
+ | [[Category: HDOC]] |
Latest revision as of 22:45, 15 March 2024
This document can now be found at its new location in the Hornbill Document Library.